Officially signing up for the team...Parents submit security deposit checks for equipment/volunteering or whatever it is you require them for, forms are filled out and submitted, etc. (or maybe some of you just send home packets and have kids return them individually?)
The official signing up at our school is done through athletic department through FamilyID. They sign up, get all the physical and concussion baseline paperwork, pay user fees. It's great for us, no more chasing paperwork, collecting it, handing it in. AD signs in sees who's signed up. He will generate reports and shows whole roster. If someone is missing a fee it'll show up. If someone is academically ineligible he can mark that. He can mark out of date or missing physical. On the whole I think we're all grateful it is all through the AD. Once kid registers once it's easy to sign up for other sports in other seasons no need to re register.
We meet with incoming frosh parents late May/early June(at night) and handout/explain all necessary paperwork, as well as handout calendars and important dates. Parents must sign-up kids through FamilyId. We meet with upperclassmen players in June and give them important paperwork, calendars, etc. Meeting with upperclassmen parents is same night as meeting with players. Anyone who missed any of the meetings can get the info from any of the coaches.
We held our parents / player meeting last night. I go through my spiel on a powerpoint but I now do online sign up with a google form. It has made life so much easier. All the information I need goes right into a spread sheet and it only takes 3-4 minutes to complete.
Obviously physicals are still done on paper and we keep an inventory of what equipment goes to what kid.
“We are on the field and in the locker room to teach our players how to win. Not just on the gridiron, but in any profession they choose. We want to impart habits that will lead them to excellence throughout their lives. Most of all, we want to teach them the value of loyalty, integrity, and teamwork. Once you know how to work with people, you can accomplish anything”- Lou Holtz