If you define meeting as entire staff sits down to discuss football, that usually happens one afternoon right at the end of the school year. Most of our staff coach 1 or 2 other sports in addition to football, and some key members of the staff are adjuncts who are not teachers (have real world jobs). Some of us meet informally to discuss plans/ideas for next year. To combat this situation, we meet every day the week prior to our start of pre-season practice. We start in the morning and meet most of the day (HC springs for lunch). It's the only time that he can get us all together and we are all focused on football. It's not the best situation, but we are all on the same page on the first day of practice.
The best staffs I have been on only met a few times as a whole in the offseason. Though to be fair on those staffs most everyone was on campus and helping out with the offseason training so most communication could take place informally. Usually one before spring ball to go over the schedule and review anything new to be done, one before summer session, and then maybe one before summer camp. These don't take long.
In general I have found offseason whole staff meetings to be a waste of time. The most dysfunctional staffs I have been on had whole staff meetings 2-3 times a month in the offseason; they tend to just be an excuse for those in charge to act as if they are big time and brag about how they have staff meetings so often.
Everything in life is either a tool to serve the Lord and do his work, or an idol to distract us from Him.
We're sort of the same way. Almost all of us coach at least two sports and our weight lifting is offered during the day as a PE course. But, informally, I'm discussing something with one member of our staff every day. Formally, we will meet once (Possibly twice) in May to get summer plans and initial Xs and Os hammered out.
As far as offseason meetings go we have very few. Every coach is coaching at least 2, some 3, sports. We have an athletic period during the school day. Some days out of the week we will have 1 or 2 days of football work during the the athletic period, but this is usually done after the other sports are done for the spring. When the HC decides we are doing this he usually sends out a remind so that we can prepare. The majority of us have been together long enough that we don't have a problem. We'll meet towards the end of the school year to plan out our summer SAC, strength and conditioning.
We meet several times, starting in May to hash as many things out as we can. We get all of the logistics and scheduling handled for the camos we're hosting, camps we're attending, summer workouts, etc..etc.. Once all of that is done, we sit down a few times and go through the offensive, defensive, and ST playbooks and get them completely nailed down. We have our base packages nailed down but we go through all of it to see if there's things we want to pull out or add, depending on our personnel.
I would say that we meet about a half dozen times for a few hours between May and the end of July.
We have a large, full-staff meeting before the season, before spring workouts, and before the mini Spring season.
The core of our staff has all been here for 8+ years, so these dont usually take very long. We hit a few quick reminders, make sure we are all logistically organized and on the same page, acknowledge any staff changes, then move on
Full staff meeting before each phase of training. It is early in the morning as we all coach a second sport. We met a an offensive staff at 7am for the first 5 mornings after our season ended to watch film and discuss things that were fresh. We then met every Monday morning since January for 45 minutes before school. Each week we had a specific topic. Each coach was in charge of an area of research and development. They then presented to the entire offensive staff. The last two meetings we went over spring install and an all-star game we are coaching. I have a great group of coaches who enjoy studying the game.
The only time I find off-season meeting useful is right before Spring practice starts to get everyone on the same page for goals and what the HC wants accomplished that Spring. Aside from that its meeting just to say we met and that's a waste of time IMO.
“The difference between a successful person and others is not a lack of strength, not a lack of knowledge, but rather a lack of will.” -Vince Lombardi
We will meet as a whole staff one or two days about a week prior to spring ball. We will go over insertion schedule and practice plans and anything else that needs to be covered. The head coach is the only guy that doesn't coach a second sport. Both coordinators are head coaches of another sport and one assistant coaches 3 sports. Everyone is extremely busy, not only with coaching but with their families as well (several coaches have young kids). During spring ball we cover our base stuff, go about 6 days, so no need for much meeting time. The coaches will get together during the summer and discuss the upcoming year, not much happens until then.
My state doesn't have spring practice. My last two schools have been polar opposites in terms of coaches in the building - one had like 2/12 coaches in the school and the other has almost everyone in either the HS or MS.
In both schools we've really only met as a full staff for clinics. We'll have a meeting in the summer before our team camp week, and usually another meeting before the season starts in August to go over staff responsibilities, points of interest, etc. and some planning for the first week of training camp.