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Post by airraider on Jan 10, 2014 21:31:29 GMT -6
My school's booster club does a year long raffle that brings in about $80,000 a year...
They sell 1000 tickets at $100 each... the tickets are numbered 000-999.
Our local lottery does a pick 3 game each night... well we hold our drawings two days out of the week and use that night's numbers as the winning numbers. I think our's is Sat and Weds.
We do it all year long and your number for your ticket stays the same... and if your number is drawn more than once then you win more than once.
It is done every week, all year long.. for a possibility to win of 104 times throughout the year.
At $100 a ticket, we gross $100,000 and prizes usually cost around 20k or so plus the help of sponsors.
Prizes are usually some type of outdoor equipment... guns, nice grills, $400 bass pro gift cards and such...
Our raffle has a waiting list, and is usually sold out pretty quickly... that 80-100k pays for all of our needs throughout the year.
One of the schools in our area got the idea from us and they sell theirs for $50 a ticket and draw once per week.
Just wanted to pass on the idea... I thought it was pretty unique with the whole using of the local lottery number idea.
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Post by coach2013 on Jan 11, 2014 5:20:53 GMT -6
so, a person spends 100 bucks and they play for the whole year with one ticket?
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Post by airraider on Jan 11, 2014 8:07:07 GMT -6
so, a person spends 100 bucks and they play for the whole year with one ticket? Yea, the $100 gets you two chances per week to win for the whole year... Lets say my ticket number is 857... if that numbers comes up at any point during the year on those days.. I win the corresponding prize for that drawing. |
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Post by coach2013 on Jan 11, 2014 8:11:46 GMT -6
Coach, I like this and I have the kind of parents and kids that would go for this:
I need more info- how do you set up the prize/drawing alignment and how do you communicate it?
Do you do this on a website or mass emailing or just post winning prize/number in the locker room etc?
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Post by Chris Clement on Jan 11, 2014 11:17:52 GMT -6
Do you need a lottery license? I imagine the answer may vary from place to place.
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Post by airraider on Jan 11, 2014 15:12:45 GMT -6
Coach, I like this and I have the kind of parents and kids that would go for this: I need more info- how do you set up the prize/drawing alignment and how do you communicate it? Do you do this on a website or mass emailing or just post winning prize/number in the locker room etc? Here is a picture of the handout/back of the ticket. The winners are posted on the school website, local paper, and etc... Plus, the person only has to watch the news that night to see the state lottery numbers to see if they won or not. Attachment Deleted |
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Post by airraider on Jan 11, 2014 15:13:30 GMT -6
Do you need a lottery license? I imagine the answer may vary from place to place. In Louisiana we have to apply for a charitable gaming license... and then we just use the state lottery numbers that they pick each night. |
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Post by shocktroop34 on Jan 11, 2014 15:26:00 GMT -6
so, a person spends 100 bucks and they play for the whole year with one ticket? Yea, the $100 gets you two chances per week to win for the whole year... Lets say my ticket number is 857... if that numbers comes up at any point during the year on those days.. I win the corresponding prize for that drawing. airraider, can you explain a little more on how the pay outs work? Like, how are the prizes/payouts determined? Is there a pattern or system for the payouts? Very curious. |
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Post by airraider on Jan 11, 2014 15:33:00 GMT -6
Yea, the $100 gets you two chances per week to win for the whole year... Lets say my ticket number is 857... if that numbers comes up at any point during the year on those days.. I win the corresponding prize for that drawing. airraider, can you explain a little more on how the pay outs work? Like, how are the prizes/payouts determined? Is there a pattern or system for the payouts? Very curious. The prizes are laid out by date prior to the raffle's first week.. when you buy a ticket, you get the list of what is up for grabs on what date... Check out that picture I posted above.. that is from the other school in the area that is now doing our raffle.. I actually just bought one of theirs the other day. |
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Post by airraider on Jan 11, 2014 15:34:13 GMT -6
You do have to be fully committed and really plan it out... our local public school's softball team tried to half-ass it and it failed and they just stopped doing it..
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Post by John Knight on Jan 11, 2014 15:35:19 GMT -6
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Post by shocktroop34 on Jan 11, 2014 15:42:16 GMT -6
Cool. Yeah, I looked at the ticket, but couldn't make it out that well. So, there are no actual cash payouts? Or, yes? And if not, you need to have sponsors for either one or two prizes a week? I like this. I've never done a fundraiser like this before.
How many years have you guys been doing this? What was it like your first year? What hurdles did you face, etc.
Last thing, do the sponsor prizes vary in value? Like, do you go to them and say, 'hey we need something over $50, or does the value vary from drawing to drawing.
Sorry, for all the questions. I'm very intrigued. I just want to make sure I'm clear on everything.
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Post by airraider on Jan 11, 2014 15:56:19 GMT -6
Yea, it is a terrible picture...
No cash payouts... not sure of the rules, but maybe would need actual gaming license instead of charitable gaming if you used cash prizes... not sure..
You can either have sponsors, or your can use the money to buy the prizes and deduct the cost from the gross amount. You do not have to buy the prizes in advance... or at least not way in advance..
This is my second year here, but I think they have been doing it for 3 of 4 years.. maybe longer..
I am not sure who all sponsors our raffle.. I do know that a lot of the prizes are bought out of the proceeds.. I am sure we have sponsors, but not sure how many.
Even if you spend $40k to make $100k.. that is 60k Net..
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Post by shocktroop34 on Jan 11, 2014 16:46:05 GMT -6
Yea, it is a terrible picture... No cash payouts... not sure of the rules, but maybe would need actual gaming license instead of charitable gaming if you used cash prizes... not sure.. You can either have sponsors, or your can use the money to buy the prizes and deduct the cost from the gross amount. You do not have to buy the prizes in advance... or at least not way in advance.. This is my second year here, but I think they have been doing it for 3 of 4 years.. maybe longer.. I am not sure who all sponsors our raffle.. I do know that a lot of the prizes are bought out of the proceeds.. I am sure we have sponsors, but not sure how many. Even if you spend $40k to make $100k.. that is 60k Net.. Good insight. Exploring this from my end. I'm teaching To Kill a Mockingbird in my English class. The author uses the phrase "foot washing Baptists" to describe some of the townspeople. I've taught in communities that would have jumped all over this, and smaller communities (more religious based) that would have frowned on any perception of "gambling." Wondering how a church community/Christian school would view this? Any thoughts? |
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Post by airraider on Jan 11, 2014 16:50:37 GMT -6
Yea, it is a terrible picture... No cash payouts... not sure of the rules, but maybe would need actual gaming license instead of charitable gaming if you used cash prizes... not sure.. You can either have sponsors, or your can use the money to buy the prizes and deduct the cost from the gross amount. You do not have to buy the prizes in advance... or at least not way in advance.. This is my second year here, but I think they have been doing it for 3 of 4 years.. maybe longer.. I am not sure who all sponsors our raffle.. I do know that a lot of the prizes are bought out of the proceeds.. I am sure we have sponsors, but not sure how many. Even if you spend $40k to make $100k.. that is 60k Net.. Good insight. Exploring this from my end. I'm teaching To Kill a Mockingbird in my English class. The author uses the phrase "foot washing Baptists" to describe some of the townspeople. I've taught in communities that would have jumped all over this, and smaller communities (more religious based) that would have frowned on any perception of "gambling." Wondering how a church community/Christian school would view this? Any thoughts? Yea, that would really be an issue with some if money was up for grab... "most" people won't have a problem with a general raffle set up with prizes... We are a small private school with about 100 students in our high school... our kids do not sell anything.. its all booster club members... we do have a more affluent base and money to buy a $100 ticket is not that big of a deal... so it might not work as well in some communities. |
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Post by shocktroop34 on Jan 11, 2014 17:19:18 GMT -6
Good insight. Exploring this from my end. I'm teaching To Kill a Mockingbird in my English class. The author uses the phrase "foot washing Baptists" to describe some of the townspeople. I've taught in communities that would have jumped all over this, and smaller communities (more religious based) that would have frowned on any perception of "gambling." Wondering how a church community/Christian school would view this? Any thoughts? Yea, that would really be an issue with some if money was up for grab... "most" people won't have a problem with a general raffle set up with prizes... We are a small private school with about 100 students in our high school... our kids do not sell anything.. its all booster club members... we do have a more affluent base and money to buy a $100 ticket is not that big of a deal... so it might not work as well in some communities. For sure. I think you gave a good example of how it can be modified to fit ones needs, ie. $50 instead of $100, once a week vs. twice, etc. If I can find a way to make this work, it's worth trying. Thanks for sharing. |
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Post by airraider on Jan 11, 2014 17:21:31 GMT -6
Yea, that would really be an issue with some if money was up for grab... "most" people won't have a problem with a general raffle set up with prizes... We are a small private school with about 100 students in our high school... our kids do not sell anything.. its all booster club members... we do have a more affluent base and money to buy a $100 ticket is not that big of a deal... so it might not work as well in some communities. For sure. I think you gave a good example of how it can be modified to fit ones needs, ie. $50 instead of $100, once a week vs. twice, etc. If I can find a way to make this work, it's worth trying. Thanks for sharing. Yes sir! When I heard how much we make a year, I knew I had to share. |
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Post by shocktroop34 on Jan 11, 2014 17:47:20 GMT -6
For sure. I think you gave a good example of how it can be modified to fit ones needs, ie. $50 instead of $100, once a week vs. twice, etc. If I can find a way to make this work, it's worth trying. Thanks for sharing. Yes sir! When I heard how much we make a year, I knew I had to share. Coach, I'm sorry man. I can't let this go. You're my only resource on this, and questions keep popping in my head. Is your booster club a big group? It sounds like they might do a lot of leg work in getting sponsors, prizes, etc. I'm wondering if a moderately sized coaching staff could pull of the same tasks. Thinking of other ways to modify: Only during football season (similar/moderate overhead, less work?) $50 tickets to start/maybe increase over the years Any other ideas of how it might be modified to fit smaller or less affluent schools? Just thinking in terms of a more entry level starting point. |
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Post by airraider on Jan 11, 2014 18:46:07 GMT -6
Yes sir! When I heard how much we make a year, I knew I had to share. Coach, I'm sorry man. I can't let this go. You're my only resource on this, and questions keep popping in my head. Is your booster club a big group? It sounds like they might do a lot of leg work in getting sponsors, prizes, etc. I'm wondering if a moderately sized coaching staff could pull of the same tasks. Thinking of other ways to modify: Only during football season (similar/moderate overhead, less work?) $50 tickets to start/maybe increase over the years Any other ideas of how it might be modified to fit smaller or less affluent schools? Just thinking in terms of a more entry level starting point. Not a problem! The booster club is probably 20 people or so.. we are a very small private school, so not a ton of resources in terms of people. Maybe use a more widely acceptable prize base... not everyone wants hunting/outdoor goods... electronics are always a great idea... PS4, Ipads, TVs, and such... maybe mix it up with guns and such as well.. maybe a he and she package... jewelry one week and guns the next. I really like the use of our state lottery because it takes away the whole "how do I know?" factor. |
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Post by utchuckd on Jan 11, 2014 19:46:33 GMT -6
Our baseball team does something kind of similar but not really. They have an annual raffle where the big prize is a new truck (or you can take a cash payout instead of the truck), plus a lot of other smaller prizes. The booster club sells so many tickets for $100 a pop like yours, they just have their prizes and payoffs in one big night.
I think I like your lottery scheme better. On that picture it looked like most everything came out of the one store that was the sponsor, is that how you set it up? Do they get reimbursed for the full price on the items or do they donate any of them?
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Post by airraider on Jan 11, 2014 19:56:38 GMT -6
Our baseball team does something kind of similar but not really. They have an annual raffle where the big prize is a new truck (or you can take a cash payout instead of the truck), plus a lot of other smaller prizes. The booster club sells so many tickets for $100 a pop like yours, they just have their prizes and payoffs in one big night. I think I like your lottery scheme better. On that picture it looked like most everything came out of the one store that was the sponsor, is that how you set it up? Do they get reimbursed for the full price on the items or do they donate any of them? Not really sure about that one, it is at a different school... I will check with my buddy who coaches there and see. It is a very small town sporting goods store... wouldn't think they would have all of that, but maybe they could order it... not sure really. |
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Post by John Knight on Jan 11, 2014 20:51:33 GMT -6
Lot easier if you prize cash. It is easy just run it through 501c3 checkbook. We paid $25, 50 an 100 on different days. Many times there is no winner unless you sell all 1000 calendars. No Sunday drawing so no prize on Sunday. Only cost is stamps and envelope, most nonprofit checking is free.
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Post by coachd5085 on Jan 11, 2014 22:17:18 GMT -6
Lot easier if you prize cash. It is easy just run it through 501c3 checkbook. We paid $25, 50 an 100 on different days. Many times there is no winner unless you sell all 1000 calendars. No Sunday drawing so no prize on Sunday. Only cost is stamps and envelope, most nonprofit checking is free. How much were the tickets? |
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Post by shocktroop34 on Jan 12, 2014 0:08:35 GMT -6
Coach, I'm sorry man. I can't let this go. You're my only resource on this, and questions keep popping in my head. Is your booster club a big group? It sounds like they might do a lot of leg work in getting sponsors, prizes, etc. I'm wondering if a moderately sized coaching staff could pull of the same tasks. Thinking of other ways to modify: Only during football season (similar/moderate overhead, less work?) $50 tickets to start/maybe increase over the years Any other ideas of how it might be modified to fit smaller or less affluent schools? Just thinking in terms of a more entry level starting point. Not a problem! The booster club is probably 20 people or so.. we are a very small private school, so not a ton of resources in terms of people. Maybe use a more widely acceptable prize base... not everyone wants hunting/outdoor goods... electronics are always a great idea... PS4, Ipads, TVs, and such... maybe mix it up with guns and such as well.. maybe a he and she package... jewelry one week and guns the next. I really like the use of our state lottery because it takes away the whole "how do I know?" factor. Coach, this is solid info. Great insight. I am going to put some serious thought into this. Again I appreciate you sharing this. |
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Post by fasterthanthefly on Jan 12, 2014 0:16:27 GMT -6
You could give people a choice. $50 for the Saturday drawings. $100 if they wanted a chance at both drawings for the week.
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Post by John Knight on Jan 12, 2014 7:07:45 GMT -6
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Post by coachd5085 on Jan 12, 2014 8:23:21 GMT -6
John, I meant at what price did you sell the tickets/calenders whatever. How did you come out ahead. In the raffle that Airraider describes, one would only buy a raffle ticket for $100 if the potential prizes were greater than $100 right? |
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Post by spos21ram on Jan 12, 2014 9:43:00 GMT -6
John, I meant at what price did you sell the tickets/calenders whatever. How did you come out ahead. In the raffle that Airraider describes, one would only buy a raffle ticket for $100 if the potential prizes were greater than $100 right? You also have more than one chance to win. Some could get lucky and win three times. But the prizes should be worth more than $100. I know some people are only buying the tickets as a donation and don't care about winning, but you'll get some people buying them for the sole purpose of winning stuff. Sent from my SAMSUNG-SGH-I747 using proboards |
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Post by airraider on Jan 12, 2014 11:56:44 GMT -6
In reality, it is like paying less than $1 per drawing for the chance to win an item that is worth $200-800 or so dollars...
104 chances for $100
52 chances for $50.
Could do it every other week for $25..
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Post by John Knight on Jan 12, 2014 16:51:05 GMT -6
$20, we sold 800 or so of the 1000 possible numbers and ended up paying out about $4500, the 200 we didn't sell won some days, we only did $50 every sat and $100 on holidays $25 every other day. People loved them. We had about 30 lions and everyone sold some. We made over $11k
The way I would do it now would be $25 per Calendar=$25000 and pay back $12000 net $13000
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