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Post by jturner on Jan 3, 2017 11:13:07 GMT -6
Has anybody here on the board created one of these to help get donations for your football program? Where I am the Head Football Coach, it is extremely hard to get funds for various reasons. No need to go in depth. School policy is that I have to have some type of fundraiser request to make any money what so ever. This isn't a total problem, but it can make planning things spur of the moment difficult. Also, many businesses that are willing to donate to us cannot as it isn't considered a deduction based on our tax status. What am thinking about doing is having a trusted parent or community member create a booster organization for the entire football program youth through HS that we can funnel money into to circumvent the issues with the school corporation. I've read through how to do it, but how difficult is it really to do? Also, if anybody has any advice as to how to run/organize these, I'd greatly appreciate it. Also, if I'm wasting my time, please let me know too haha.
As always, thanks for the replies.
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Post by CanyonCoach on Jan 3, 2017 14:32:33 GMT -6
I have experience with exactly what you are talking about and it has been an enormous benefit to the program.
We took the remnants of the youth board (1 person- but one of the best people I have met). And the 2 of us recruited a board of 5 members that focused on 2 things.
1. Youth Sports for grades 3-6
2. fundraising- we went from having a 3-12 grade budget of less than 5K per year to donating 20k to the new High school sports locker room in less than 5 years.
The difficulty in the paperwork depends a bit on the assistance you get from your state, it took us 2 hours and it was approved in less than a month. the most difficult part for me was giving up some control over the funds that I did generate. That one small concession has led to a bounty in terms of pay backs for the program.
The sooner you get started the better...be very selective about who you get to work with you on this make sure they are committed to the program as a whole and not little Johnny.
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Post by jturner on Jan 3, 2017 16:22:00 GMT -6
The sooner you get started the better...be very selective about who you get to work with you on this make sure they are committed to the program as a whole and not little Johnny. The above part is what I'm most worried about. It's kind of a weird place where I'm at. It's been 20 years since they went to state, and there's not been many good years since then. Some of the people still feel like we are in those days. Our budget is probably about the same as it was then too haha. The spike in budget is what I'm hoping for mostly. When I took over last year, the first thing I did was meet with the youth league director and have him move his practices to the HS so I could have all feeders practice where we practice. I did that so I could later justify getting things for the "Football Program" not just the HS or MS. By adding in the football only booster club, I think I can make this even more of a reality as many of the things we need as a program can be shared throughout. Thank you for your post. Those were things I needed to hear. |
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Post by CanyonCoach on Jan 3, 2017 18:36:42 GMT -6
I can't say that we are much different, play-offs in 2010 and 2011 and before that 2002 and before that I don't recall. In looking at our historical budget requests it had been nearly identical $$ amounts since 1996. Getting the program aligned is a great start, I would suggest hosting a camp for your youth program utilizing the HS kids as coaches. You can charge a fair amount and market the program through camp shirts and make sure you end up in a local paper. Creates a great mesh with the 2 programs and hopefully you will be able to grow the relationship.
Side note is that the board members I currently have are parents of to be seniors, they all started after their kids 8th grade season...they still run the youth program activities (games, combine, draft, organization etc..) The bonus is that I think all of their kids are good enough to be productive members of the team next season (starters at least one side of the ball). The hard part is going to be replacing them if they decide to hang it up after their kids graduate.
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Post by tabs52 on Jan 4, 2017 6:23:43 GMT -6
I am the president of local swim board and we discussed the 501 status, and it does not seem worth it, unless you plan to raise over the max amount they allow. The paperwork and fees were too costly plus the end of the year report was something we did not want to deal with
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Post by jturner on Jan 4, 2017 6:29:11 GMT -6
I am the president of local swim board and we discussed the 501 status, and it does not seem worth it, unless you plan to raise over the max amount they allow. The paperwork and fees were too costly plus the end of the year report was something we did not want to deal with The report was a deterrent, but I personally wasn't going to be the one to do it. So, I'm not letting that me bother too much other than needing someone competent to do it. |
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Post by jturner on Jan 4, 2017 6:31:00 GMT -6
I can't say that we are much different, play-offs in 2010 and 2011 and before that 2002 and before that I don't recall. In looking at our historical budget requests it had been nearly identical $$ amounts since 1996. Getting the program aligned is a great start, I would suggest hosting a camp for your youth program utilizing the HS kids as coaches. You can charge a fair amount and market the program through camp shirts and make sure you end up in a local paper. Creates a great mesh with the 2 programs and hopefully you will be able to grow the relationship. Side note is that the board members I currently have are parents of to be seniors, they all started after their kids 8th grade season...they still run the youth program activities (games, combine, draft, organization etc..) The bonus is that I think all of their kids are good enough to be productive members of the team next season (starters at least one side of the ball). The hard part is going to be replacing them if they decide to hang it up after their kids graduate. I've already got the camp part going. The youth program is more than likely in on this, but they are looking to get some type of storage near the practice field. If I can find a way to get this done, I think I may have everything headed the right direction. |
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Post by CanyonCoach on Jan 4, 2017 13:52:30 GMT -6
I can't say that we are much different, play-offs in 2010 and 2011 and before that 2002 and before that I don't recall. In looking at our historical budget requests it had been nearly identical $$ amounts since 1996. Getting the program aligned is a great start, I would suggest hosting a camp for your youth program utilizing the HS kids as coaches. You can charge a fair amount and market the program through camp shirts and make sure you end up in a local paper. Creates a great mesh with the 2 programs and hopefully you will be able to grow the relationship. Side note is that the board members I currently have are parents of to be seniors, they all started after their kids 8th grade season...they still run the youth program activities (games, combine, draft, organization etc..) The bonus is that I think all of their kids are good enough to be productive members of the team next season (starters at least one side of the ball). The hard part is going to be replacing them if they decide to hang it up after their kids graduate. I've already got the camp part going. The youth program is more than likely in on this, but they are looking to get some type of storage near the practice field. If I can find a way to get this done, I think I may have everything headed the right direction. Sounds like so familiar...I am also the track coach so between football and track we were able to clear an area for the youth program to store most of their gear. We were also had a trailer donated that they use for the overflow and for the teams to use for travel needs, Big logo on the trailer and club has used it for a tailgating celebration at the first game of the year. The Trailer is a white enclosed 10 X 16 (I think). A side note on the 501 status was that the youth program had run a raffle in one of their initial years that made them a large sum so they were on board with the legal side to cover their butts. |
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Post by jturner on Jan 4, 2017 14:09:00 GMT -6
I've already got the camp part going. The youth program is more than likely in on this, but they are looking to get some type of storage near the practice field. If I can find a way to get this done, I think I may have everything headed the right direction. Sounds like so familiar...I am also the track coach so between football and track we were able to clear an area for the youth program to store most of their gear. We were also had a trailer donated that they use for the overflow and for the teams to use for travel needs, Big logo on the trailer and club has used it for a tailgating celebration at the first game of the year. The Trailer is a white enclosed 10 X 16 (I think). A side note on the 501 status was that the youth program had run a raffle in one of their initial years that made them a large sum so they were on board with the legal side to cover their butts. The ability to get a gambling license was another plus too. The current booster club for all sports let theirs go, so we don't even do a 50/50 at games. The hope was to be able to start doing things like raffles and other events that can be outside the normal scope of "school" functions to make money. I'll probably have to coach track this year too, but I doubt I'll be able to swing moving that stuff out to somewhere else. |
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Post by CanyonCoach on Jan 4, 2017 14:20:25 GMT -6
Sounds like so familiar...I am also the track coach so between football and track we were able to clear an area for the youth program to store most of their gear. We were also had a trailer donated that they use for the overflow and for the teams to use for travel needs, Big logo on the trailer and club has used it for a tailgating celebration at the first game of the year. The Trailer is a white enclosed 10 X 16 (I think). A side note on the 501 status was that the youth program had run a raffle in one of their initial years that made them a large sum so they were on board with the legal side to cover their butts. The ability to get a gambling license was another plus too. The current booster club for all sports let theirs go, so we don't even do a 50/50 at games. The hope was to be able to start doing things like raffles and other events that can be outside the normal scope of "school" functions to make money. I'll probably have to coach track this year too, but I doubt I'll be able to swing moving that stuff out to somewhere else. We had the welding class make racks for us to get things up of the ground and utilize the height of our storage shed. We also got rid of a ton of broken and useless crap that should have been thrown out when it broke not 15 years later. We used every inch of the storage area in a 15 by 30 ft. room with 15 foot ceiling. |
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